Looking for a way to stretch your nonprofit’s budget or support underserved communities without breaking the bank? The Federal Surplus Property Program might just be one of the best-kept secrets in resourceful giving.
This powerful initiative allows nonprofits, public service organizations, and certain qualified individuals to obtain high-quality government surplus property, everything from office furniture and medical equipment to vehicles and industrial machinery, for little or no cost. It’s not only a smart way to save money, but also a sustainable one.
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What Is the Federal Surplus Property Program?
The Federal Surplus Personal Property Donation Program is managed by the U.S. General Services Administration (GSA). It aims to rehome excess federal property instead of letting it go to waste. Items once used by federal agencies, such as the Department of Defense, NASA, or the IRS, are declared surplus when they’re no longer needed. But just because they’re surplus doesn’t mean they’re junk. Many are in excellent condition or gently used.
Through this program, State Agencies for Surplus Property (SASP) facilitate the donation of this property to qualified organizations and entities. It’s a win-win: the federal government cuts down on waste and storage costs, while communities benefit from valuable goods they might not otherwise afford.
Who Can Benefit?
This program is not open to the general public, but the list of eligible recipients is extensive. Those who can apply include:
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501(c)(3) Nonprofit Organizations
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Homeless shelters
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Food pantries
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Literacy programs
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Museums
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Senior centers
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Educational Institutions
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Public and private schools
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Colleges and universities
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Child care centers
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Health Organizations
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Public health clinics
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Hospitals
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Mental health facilities
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State and Local Governments
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Police departments
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Fire stations
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Highway and maintenance departments
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Veterans Organizations
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Groups supporting veteran housing, employment, or health
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Programs for Low-Income Individuals
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Job training programs
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Drug rehabilitation centers
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What Items Are Available?
Inventory changes daily and varies by location, but typical items include:
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Office Equipment
Desks, chairs, filing cabinets, printers, copiers, computers -
Vehicles
Cars, vans, trucks, buses, even boats and trailers -
Construction & Maintenance Tools
Power tools, generators, ladders, landscaping equipment -
Medical Equipment
Exam tables, X-ray machines, patient monitors -
School Supplies & Furniture
Whiteboards, desks, bookshelves, science lab materials -
Kitchen & Food Service Equipment
Commercial ovens, refrigerators, food warmers, utensils
Some items are available for free; others require a minimal handling fee, which covers the cost of processing and transportation.
How to Apply for Surplus Property
Getting started is easier than you might think. Here’s a step-by-step guide:
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Find Your State Agency for Surplus Property (SASP):
Visit the GSA’s SASP directory to locate your local office. -
Submit an Application:
You’ll need to provide:
- Proof of eligibility (e.g., 501(c)(3) letter from the IRS)
- Description of your mission and how the item supports it
- Certification of nonprofit status or governmental affiliation
- Search the Property Listings:
SASPs maintain lists or online portals of current items. You can request specific items or be notified when things you’re looking for become available. - Make a Request and Arrange Pickup or Delivery:
Depending on the item and agency, pickup may be required, or you may pay a small delivery fee.
Success Stories: Real Impact, Real Savings
- A rural school district furnished several classrooms with desks, chairs, and smartboards obtained through the program, saving tens of thousands in costs.
- A nonprofit community kitchen outfitted its entire facility with government surplus ovens, freezers, and shelving, helping them feed more families.
- A veteran outreach program acquired a 15-passenger van to transport veterans to job interviews and healthcare appointments.
These are just a few examples of how access to surplus property can change lives.
Program Rules and Restrictions
Keep in mind:
- Items must be used for the purpose stated in the application. Reselling or personal use is not allowed.
- There may be compliance reviews to ensure items are being used as intended.
- Some high-demand items (like vehicles or computers) may have waiting lists or require justification for use.
Why This Program Matters
With tight budgets, rising costs, and growing need, every dollar counts. The Federal Surplus Property Program:
- Reduces waste and promotes sustainability
- Empowers nonprofits and local governments
- Supports underserved populations
- Stretches resources so organizations can do more with less
Final Thoughts
If you’re involved in a nonprofit, school, health clinic, or any organization serving low-income communities, don’t overlook this incredible opportunity. The items your group needs may already be sitting in a federal warehouse ready to serve a new purpose.
Visit gsa.gov or contact your State Agency for Surplus Property today to learn how to enroll.
Saving money doesn’t always mean clipping coupons—sometimes it means knowing where to look.
